Blog

We share our industry news and tips and tricks for running your business.

Recent Posts

Should You Void or Delete Transactions in Xero?

When managing your transactions in Xero (or any accounting software), it’s important to understand whether to void or delete a transaction. The right choice can help you maintain accurate records and avoid potential issues down the line. Here’s a breakdown:

Void a Transaction:
- Use this when you’ve made a mistake but want to keep a record of the transaction in your system.
- Voiding keeps the transaction visible but resets its value, which ensures your financial reports stay balanced.
- Voiding maintains an accurate audit trail, which is crucial for taxes or if you ever need to review past activity. It also helps prevent discrepancies in your accounting.
Delete a Transaction:
- Deleting should be done when the transaction is completely incorrect or unnecessary (like entering a duplicate).
- Deleting a transaction removes it from your records entirely, which could affect your financial reports and balances if done incorrectly.
- If you delete a transaction that should have been voided, you might lose valuable historical data, which can affect future financial decisions or tax filings.

Examples:

If you manually entered a bank transaction and the bank feed imported the same one, you can delete the duplicate to ensure you don’t count it twice in your records
If you mistakenly enter a duplicate payment for a bill, you can delete the duplicate payment to avoid counting it twice in your reports.
If you issue an invoice to a client but later realize you made a mistake on the pricing, you can void the invoice to remove the wrong amount, since in Xero it’s not possible to delete invoices once approved.

Spending too much time figuring out Xero and bookkeeping when you should be growing your business and focusing on your clients? Let us help! We can take care of your finances so you can focus on what matters most!

What Can You Automate in Your Business Finances?

Running a business is a lot of work, but there are ways to make things easier! One of the best ways to save time and reduce stress is by automating parts of your business finances. Here are a few things you can automate:

Invoices – Set up recurring invoices for regular clients.
Bill Payments – Set up automatic payments for regular bills and subscriptions.
Transfer Money Between Accounts – Set up automatic transfers to move funds between business and savings accounts.
Payroll – Automate payroll processing, so employees get paid on time every time.
Credit Card Payments – Automate credit card bill payments to avoid late fees.
Expense Approval Workflows – Set up automatic approval for regular expenses to speed up decision-making.
Recurring Subscriptions – Automate the tracking and renewal of subscriptions to avoid unexpected charges.
Loan Payments – Set up automatic payments for business loans to ensure you’re always on time.
Big Spend Alerts – Automate alerts for large transactions or unusual spending to keep an eye on your money.
Tax Reminders – Set up automated reminders for upcoming tax deadlines and filing dates.
Cash Flow Reviews – Set up reminders to regularly review your cash flow and budget, ensuring you stay on track.
Recurring Expenses Review – Set up a reminder to review recurring expenses periodically, ensuring they’re still necessary and accurate.

Automation helps keep things organised, reduces errors, and gives you more time to focus on what really matters! Need help keeping an eye on the details of your finances? That’s what we’re here for! We’ll keep you organised and informed and ensure you have clarity in your numbers.

Monthly Bookkeeping Tasks Simplified

Managing your business finances can be overwhelming, but breaking it down into smaller, manageable tasks can make all the difference.

Here’s a quick guide to the essential bookkeeping tasks you should tackle monthly to keep everything running smoothly and your finances in check:

Make sure all your business transactions including sales, expenses, and other activities are accurately recorded. Keeping things up to date prevents errors down the line.
Reconcile your bank accounts regularly to catch any discrepancies or unauthorised transactions. Compare your bank statements with your own records to make sure everything matches.
Stay on top of who owes you money and what you owe. Send out invoices promptly and follow up on overdue payments, while also making sure to pay your bills on time.
Check your cash flow to ensure you have enough funds for upcoming expenses. This will help you make smarter spending and investment decisions.
Organise and file all receipts, invoices, and financial documents. Having them in order will save you time during tax season or when you need to pull up information.
Run monthly reports like profit and loss statements, balance sheets, and cash flow statements to get a snapshot of your business’s financial health.

Staying on top of these monthly tasks will help keep your finances organised and make it easier to make informed business decisions.

If you need help or just want to make sure your bookkeeping is in tip-top shape, we’re here for you!

Delegate Like a Boss to Grow Your Business in 2025

Running a business can be incredibly rewarding—but let’s face it, managing every detail on your own can quickly lead to burnout. With 2025 just around the corner, it’s time to adopt a game-changing strategy: delegation.

Delegating tasks isn’t about giving up control—it’s about focusing your energy on the things that matter most while empowering others to handle the rest. Here’s how delegating like a boss can help you grow your
business in the coming year.

1. Focus on Your Zone of Genius

As a business owner, your time is precious. When you’re buried in admin work or chasing overdue invoices, you’re not spending time on activities that grow your business. By delegating tasks like bookkeeping, payroll, or scheduling, you free yourself to focus on what you’re best at—whether that’s building client relationships, creating new products, or developing strategies to scale your business.

2. Build a Team You Can Trust

Delegation starts with finding the right people. Whether you hire employees, contractors, or outsource to professionals, choosing skilled individuals who align with your goals is key.

For example, hiring a professional bookkeeper to manage your finances ensures your accounts are accurate, compliant, and ready for tax time—giving you peace of mind and one less thing to worry about.

3. Automate and Delegate Repetitive Tasks

Not everything needs a human touch. Repetitive tasks like data entry, invoice reminders, or tracking expenses can often be automated with the right tools. Using software like Xero or QuickBooks streamlines your processes, and when paired with a bookkeeper, ensures nothing falls through the cracks. It’s delegation and automation working hand-in-hand for maximum efficiency.

4. Learn to Let Go

For many business owners, the hardest part of delegation is letting go. You’ve built your business from the ground up, and handing over control of certain tasks can feel daunting. But micromanaging isn’t sustainable—and trusting others to take ownership of tasks is a surefire way to grow. Start small by delegating tasks you’re not passionate about or that don’t require your unique expertise.

5. Track Progress, Not Details

Delegating doesn’t mean you stop paying attention—it means you stop doing everything yourself. Check in regularly with your team or service providers, review progress, and stay informed without being bogged down in the day-to-day details. For example, when you work with a bookkeeper, they’ll handle the nitty-gritty of reconciling accounts and lodging BAS, while keeping you updated with key financial insights and reports.

6. Reinvest Your Time in Growth

The biggest benefit of delegation is the time it gives you to focus on growth. Whether it’s expanding your product line, entering new markets, or simply taking a breather to recharge, delegating tasks creates space for you to dream bigger and act on those dreams.

Delegate Like a Boss in 2025

Delegation isn’t just a time-saver—it’s a growth strategy. By trusting others with the tasks that don’t need your personal touch, you’ll create more opportunities to focus on the big picture.

If bookkeeping, payroll, or financial management is one of those tasks you’re ready to hand over, we’re here to help. Let’s work together to set your business up for success in 2025 and beyond!

4 Types of Business Owners Who Need Bookkeeping Help

Managing a business is no easy task, and bookkeeping can often feel overwhelming. Between balancing day-to-day operations and planning for the future, keeping your financials in order can quickly fall to the bottom of your to-do list.

The truth is, many business owners could benefit from professional bookkeeping support—but some need it more than others. Here are four types of business owners who will find hiring a bookkeeper a game-changer:

1. The Time-Poor Business Owner

You’re juggling all the hats—manager, marketer, customer service, and more. Bookkeeping is just one more thing on your never-ending to-do list, and it rarely gets the attention it deserves.

Professional bookkeeping takes the load off, freeing up your time to focus on growing your business and doing what you love. Imagine spending less time in spreadsheets and more time with clients or building your brand.

2. The Rapidly Growing Entrepreneur

Your business is booming, and the growth is exciting—but keeping up with the financial side is starting to get messy. Maybe your transactions have doubled, and you’re drowning in paperwork, or you’re struggling to track cash flow as new expenses pile up.

A bookkeeper can bring order to your chaos by streamlining processes, managing your financials, and helping you stay on top of your expanding responsibilities. They’ll also ensure you’re prepared for BAS lodgements, payroll obligations, and tax time.

3. The Tax-Time Panicker

If you’re the kind of business owner who scrambles to pull together receipts, invoices, and bank statements at tax time, you’re not alone. The stress of last-minute organisation can take a toll on you and your business.

A professional bookkeeper keeps your financials tidy year-round, so tax time is smooth and stress-free. You’ll save time, reduce errors, and have peace of mind knowing your records are up-to-date and compliant.

4. The “I’m Not a Numbers Person” Owner

Let’s face it—not everyone is comfortable with numbers, and that’s okay! If bookkeeping feels confusing, frustrating, or just plain boring, you don’t have to struggle through it alone.

Bookkeepers are experts at organising financials, spotting trends, and keeping things running smoothly. By outsourcing, you can hand over the numbers to someone who loves them, freeing you to focus on the parts of your business that you enjoy most.

Why Professional Bookkeeping Support Makes Sense

Hiring a bookkeeper isn’t just about saving time—it’s about investing in your business. With expert support, you’ll gain:

Accurate financial records
Better cash flow management
Confidence at tax time
Time to focus on your goals

Whether you see yourself in one of these four types or not, there’s no shame in asking for help. Bookkeeping is the foundation of a healthy business, and the sooner you get it under control, the easier managing your business becomes.

Need bookkeeping support tailored to your needs? Get in touch today, and let’s work together to keep your business on track!

Mid-Financial Year Bookkeeping Tips to Keep Your Business on Track

We’re halfway through the financial year—how’s your bookkeeping looking? Staying on top of your numbers now can save you time, stress, and potential headaches later. With tax time just around the corner, now’s the perfect opportunity to make sure your books are in order.

Here are a few practical tips to help you stay organised and keep your business on track:

Reconcile Your Accounts Regularly

Reconciling your bank accounts, credit cards, and loans ensures your books match reality. It’s the best way to catch any discrepancies, missing transactions, or errors early, so you’re not caught off guard come tax time. If you’ve fallen behind, set aside time to catch up—or get a professional bookkeeper to lend a hand.

Review Your Financial Reports

Take some time to review your Profit and Loss (P&L) and Balance Sheet. Are your expenses tracking as expected? Are your sales on target? The halfway mark is a great chance to identify trends, address any issues, and look for areas to grow or improve.

Organise Your Receipts and Invoices

Keeping on top of receipts and invoices is key to staying compliant and organised. Make sure all your receipts are stored digitally (a quick photo will do!) and matched to the correct expense accounts. Don’t forget to review your outstanding invoices and follow up on any overdue payments to keep your cash flow healthy.

Check Your Payroll and Super Obligations

Double-check that your payroll records are accurate, including PAYG withholding, superannuation contributions, and leave entitlements. Any errors could lead to penalties or unhappy employees, so it’s better to catch and fix them now.

Stay on Top of GST and BAS Reporting

If you’re registered for GST, now’s the time to make sure your BAS lodgements are up-to-date. Check your GST codes and ensure all transactions are categorised correctly so you’re ready for the next reporting period.

Plan for End-of-Year Obligations

Even though 30 June feels a while away, preparing now will make life much easier later. Review your asset register, think about pre-tax purchases, and get ready for Single Touch Payroll (STP) finalisations if you have employees.

Use Cloud Accounting Software

If you’re not already using cloud-based software like Xero, MYOB, or QuickBooks, now’s a great time to start. These platforms make bookkeeping easier by automating tasks, offering real-time financial data, and integrating with other business tools.

Get Professional Help When You Need It

Feeling overwhelmed or unsure? A professional bookkeeper or accountant can give you the support and advice you need to get your finances back on track and keep them running smoothly.

Final Thoughts

The mid-financial year is your chance to take stock and make sure your bookkeeping is in order before the end of the financial year. A bit of effort now can save you a lot of stress down the track.

Need a hand with your bookkeeping? Get in touch with us today, and let’s keep your business on the right track for the rest of the year!